This notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.
Please note: No referral is needed only for Whole Body/elective imaging. Diagnostic studies ordered by your physician require a prescription from your doctor.
This Notice of Privacy Practices ("Notice") describes the legal duties and privacy practices of 3T Radiology & Research with respect to your Protected Health Information (PHI), as required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the HITECH Act. We are required by law to maintain the privacy of your PHI, to provide you with this Notice, and to abide by the terms of the Notice currently in effect.
3T Radiology & Research ("we," "us," or "our") is a covered health care entity under HIPAA. We create, receive, and maintain Protected Health Information (PHI) — that is, any individually identifiable health information relating to your past, present, or future physical or mental health condition, the provision of health care to you, or payment for health care services.
The following categories describe the ways we may use and disclose your health information without your specific written authorization. Not every type of use or disclosure is listed, but all permitted uses and disclosures fall within one of these categories.
We may use your health information to provide, coordinate, or manage your imaging care. For example, we may share your scan results with your referring physician or a specialist to whom you have been referred. We may also share your PHI with other health care providers involved in your treatment.
We may use your health information to bill and collect payment for the imaging services we provide. For example, we may send a bill to you that identifies the services you received. If you have requested that we submit a claim to your health insurer, we may share information about your services as necessary for reimbursement purposes.
We may use and disclose your health information for our own health care operations. For example, we use your PHI for quality assessment, training of staff, business management, and accreditation purposes. This use is necessary to run our practice and ensure our patients receive quality care.
We may disclose your health information when we are required to do so by federal, state, or local law, including disclosures to public health authorities, law enforcement agencies, or courts and administrative bodies as required or permitted by law.
We may disclose your health information to public health authorities for activities such as disease surveillance, investigation, and intervention, or as required to prevent or control disease, injury, or disability.
We may disclose health information to a health oversight agency for activities authorized by law, including audits, investigations, inspections, and licensure.
Under certain limited circumstances and in compliance with HIPAA's research provisions — including with proper institutional review board approval or a waiver — we may use or disclose your health information for research purposes.
We may use or disclose health information about you when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person.
We may contact you to remind you of appointments or to provide you with information about treatment alternatives or other health-related benefits and services that may be of interest to you.
Other uses and disclosures of your health information not described above will be made only with your written authorization. Uses and disclosures requiring your authorization include:
If you authorize us to use or disclose your health information, you may revoke that authorization in writing at any time. The revocation will not apply to uses or disclosures we have already made in reliance on your authorization.
You have the following rights regarding your Protected Health Information. To exercise these rights, contact our Privacy Officer using the information in Section 7.
You may request a copy of your health information in a designated record set, including medical records and imaging reports. We will respond within 30 days.
You may request that we correct inaccurate or incomplete information in your medical record. We may deny your request in certain limited circumstances.
You may request a list of disclosures we have made of your PHI for purposes other than treatment, payment, and health care operations during the past 6 years.
You may request that we restrict certain uses or disclosures of your PHI. We are not required to agree, except where you have paid out of pocket in full.
You may request that we communicate with you about health matters in a certain way or at a certain location — for example, only by mail to a specific address.
You may request a paper copy of this Notice at any time, even if you have agreed to receive it electronically. We will provide a copy promptly upon request.
If your health information is maintained in an electronic format (electronic health record), you have the right to receive an electronic copy of your health information in a format you specify (if readily producible), or in a readable electronic form such as a PDF.
If there is a breach of your unsecured PHI, we are required to notify you in accordance with federal HIPAA Breach Notification Rules.
We are required by law to:
We will not use or disclose your health information in ways that are inconsistent with this Notice without your permission, unless required by law.
We reserve the right to change our privacy practices and the terms of this Notice at any time. Any revised Notice will be effective for all PHI we maintain at the time of the revision, including PHI created or received before the effective date of the revised Notice. The current version of this Notice is always available on our website and in our offices. The effective date at the top of this Notice reflects the most recent revision.
If you believe your privacy rights have been violated, you have the right to file a complaint with us or with the Secretary of the U.S. Department of Health and Human Services (HHS). We will not retaliate against you for filing a complaint.
To file a complaint with us: Contact our Privacy Officer at the address or phone number in Section 7 below.
To file a complaint with HHS: You may submit a written complaint to the Office for Civil Rights, U.S. Department of Health and Human Services.
All complaints — whether filed with us or with HHS — must be submitted in writing.
For questions about this Notice, to exercise your rights, or to file a complaint with us, please contact our Privacy Officer:
310 Arthur Godfrey Rd., Miami Beach, FL 33140
Phone: (305) 532-7460
Email: privacy@3tradiology.com
Requests to exercise your rights must be submitted in writing. We will respond to your request within 30 days of receipt. In some circumstances, we may extend this period by an additional 30 days with written notice.